DR. K's WRITING MANUAL

CHAPTER 6: Hewlett Packard Scanjet 4C

 
 
While a digital camera such as the Kodak Digital Camera 40 can be used to take photographs of pictures or diagrams that already exist on hardcopy, the results are usually unsatisfactory. When you wish to use such items in your papers or presentations a scanner will allow you to "scan" the image into a digital form that can then be saved onto your disk and incorporated into your document. As such, it is usually treated as a object which can not be manipulated. However, it may be possible to take that image and use a program such as Adobe Photoshop to change it as you would a photograph taken with a digital camera (See section VII).
A scanner can also be used to put an existing text document into your paper without having to retype the text. While any type of lines, tables, etc. may prevent that section from being worked with, pure text items can then be treated like any other text once it is incorporated into your word processor document. Changes can be made, fonts can be changed to agree with your document, etc. When doing this the rules regarding plagiarism need to be remembered and any such material needs to be properly referenced.
The scanner most readily available to you is currently found in W-07, Professor Eddington's office, and students will have access to it only during normal office hours when he is not using his office.
 
A. General Operation
 
To use the scanner, first turn on the Macintosh Performa 6214CD to which it is attached. If the scanner is not already on, turn it on by using the switch on the lower right side of the machine near the back.
Under the "Apple" icon in the upper left of the screen are two programs that are accessed by clicking "scan documents" or "scan photos". Selecting either of these will automatically open the appropriate program.
The hard copy of the item to be scanned should be placed under the cover of the scanner and aligned in the top left corner, much like in a standard copier.
 
B. Scanning Documents
 
Once the program for scanning documents is opened, select "Scan Image" under the "Process" item in the menu bar. This will cause the scanner to scan the document.
Once the scanning is complete, select "Auto" under the "Process" item.
When this procedure is finished, select "Save" under the "File" menu item. At this point you should insert your own disk and click "Desktop". To select your disk from the choices offered, simply double click on it. In the "Format" portion of the dialog box select to save your document as a "Word 5.0" document. Now give your document a name in the "Save Image Data As:" box and click on "Save".
The document can now be opened in Word. Be sure to spell check and edit the document as the scanning process is not 100% reliable. Sometimes it will misread even typed words. To incorporate it into your document simply highlight the portion you wish to use and select "Copy" under the "Edit" menu item. Then move your cursor to where you wish the piece to go in your original document and select "Paste" from the "Edit" menu item.
 
C. Scanning Photos, Graphs, etc.
 
Once the "Scan Photos" program is selected, select the closest match for what you are scanning from the "Type" box. If your results are not satisfactory, as seen after the object is scanned, try selecting a different "type" as you may be able to improve the appearance of the scanned item by doing so.
Click "Preview" for the actual scanning to occur.
Once the image is scanned, it will be visible on the screen. Play with the controls to get the best image on the screen. This can be done with the "Types" selection or by sliding the bars to adjust the brightness and/or contrast.
The size of the image can be adjusted by using the scaling bar. Note the "width" and "height" measurements as these tell you the actual dimensions of the photo. This is the size the image will appear, for instance, when you "paste" it into your document. Note the "size" measurement as this indicates how much memory is required to save the image. Changing the dimensions and the "type:" of image will affect this and if it is too large or has too many colors, it may not fit on a floppy disk for transference to your computer.
The "Zoom" control allows you to move in and scan only a portion of the image. Use the cursor to move the dotted lines as desired. Only that portion of the image that is in the dotted lines will be scanned for the final product.
When all is as you desire it to be, select "Final". Give the file a name, select where it will be saved by clicking on "Desktop" and then highlighting your own disk. Select the "File Format" from the choices available. "PICT" works well for Macintosh computers. When ready, click "Save" to complete the process.

The image can now be treated as a "Picture" in Word. Simply place the cursor where you wish the item to be placed, select "Picture" under "Insert" on the word menu bar and locate the image on your disk. (See Section VIII. A)